Regulatory Compliance Senior Specialist

The Regulatory Compliance Senior Specialist is responsible for ensuring that products meet applicable international, federal, and local regulatory requirements, standards, and certifications. This global role supports compliance across various regions including North America, Europe, Asia, and Latin America. The specialist will work cross-functionally with engineering, product development, quality, and supply chain teams to manage product safety, documentation, testing, and regulatory approvals across the full product lifecycle.

Please note:  This role focuses on ingredient-level regulatory compliance for raw materials in cosmetics and personal care.  Applicants with backgrounds primarily in pharmacy, pharmaceutical products, or medical devices are not a match for this position.

Key Duties and Responsibilities

• Ensure compliance with U.S. and international regulatory requirements for cosmetic and personal care raw materials.
• Monitor changes in ingredient regulations (e.g., INCI, REACH, Prop 65, EU Cosmetics Regulation).
• Prepare and maintain regulatory documentation including safety data sheets (SDS), ingredient disclosures, impurity profiles, and manufacturing flow charts.
• Respond to regulatory inquiries from customers, suppliers, and internal teams
• Complete product questionnaires and regulatory surveys.
• Support cross-functional teams with ingredient documentation and customer requirements.
• Coordinate with international agents and suppliers to ensure global compliance
• Serve as the internal subject matter expert for ingredient-level regulatory guidance.
• Maintain a positive and productive relationship with external and internal customers, co-workers, and others with whom the position may have contact.
• Provide coaching and mentorship to close knowledge/skill gaps and help team members meet performance targets.

Requirements

To fulfill requirements of job successfully, an individual must be able to perform each essential duty at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Chemistry, Biochemistry, Biology, or a related science.
• Minimum 3 – 5 years of direct experience in regulatory affairs for cosmetic or personal care raw materials or ingredients (not internships only).
• Strong knowledge of U.S. FDA (CFR 21), EU Cosmetics Regulation, REACH, and international compliance standards.
• Experience working in a raw material manufacturer, distributor, or supplier preferred.
• Ability to manage detailed regulatory data accurately and independently.
• Excellent communication and documentation skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong ability to understand the needs and concerns of internal and external customers. and respond effectively in a professional manner.
• A high level of confidence, integrity, and critical thinking skills, establishing credibility and decisiveness while balancing varying business considerations/priorities.
• Must be flexible to modify work hours due to company or customer priorities.

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to use hands to handle or feel.  The employee is regularly required to stand, walk, sit, reach with hands and arms and occasionally smell.  Specific vision abilities required by this job include close vision, and color vision.

The noise level in the work environment is generally quiet and may include shared workspace.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The salary range for this role is $72,800 – $95,000 annually.  Compensation is commensurate with level of knowledge, education, skills, and experience applicable to the position.

We understand that each team member’s situation is unique, and so it is our intent to offer an overall benefits package that can be shaped and molded by each individual to fit their family’s needs. Our current benefits package, which is available to all full-time team members, includes medical, dental, vision insurance, 401k retirement plan, flexible spending accounts, life and disability coverage, and other voluntary benefits.

We want everyone to feel welcome, respected and we are committed to providing the best space, experience and workplace for our teams – no matter what race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status and all the other fascinating characteristics that make us different.

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